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Example Setting Availability
Here's a quick example setting ones availability to be Monday, Wednesday, Friday, from 10am to 2pm for the month of December. Additionally, we show how to specifically remove Friday the 25th.
Calendar Page Contents
The calendar is used to indicate times when you might be available for a meeting. We use this to suggest times for when you can meet: we'll combine your availability with the person's availability to find appropriate times.
This calendar show three types of events:
10:30a Session with Mentor
3:30p Busy (Google Calendar)
4:45p Busy (iCloud Calendar)
When you want to schedule a meeting, or when someone wants to schedule a meeting with you, we need to have some guidance as to when you're available. You should add to this calendar single and recurring blocks of time where you're likely available.
Times you specify here will be evaluated in conjunction with times from other attendees to determine a set of times when everyone appears to be available.
("Available" doesn't mean you're actually available: if you have a meeting scheduled or your linked calendar has an event scheduled, we'll automatically remove that time-block when considering when to schedule a new meeting.)
Click on a day. It's that easy.
A click will add a single event to the calendar and set availability from 9:00am to 5:00pm. Click again on the created event and a popup will allow you make changes:
Let's say you're available Monday, Wednesday, and Friday from 10am to 1pm. Click on the calendar event to display the popup and then select the days of week and the new times. If you don't set an ending date, this availability event will repeat “forever”. You can always change it later.
Perhaps you're available every MWF, except on the 18th. You can delete just that event. Perhaps you're no longer available after the 25th: you can delete all future recurrences of this event. Delete too much? You can't undo the delete, but you can easily just create another one.
Final note on availability: if you don't specify any events, we'll simply assume you're available 9am-5pm Monday through Friday. We do this because perhaps you've just not gotten around to providing any information. If you really are not available, specify an event for some time before today. That way, we'll see you've updated your calendar and specifically not indicated any availability for the near future.
So you've set your general availability, but you do have other calendars. Wouldn't it be great if we could avoid suggesting a time when you're already busy?
Many online calendars support third-party access whereby you grant us access to your calendar for the purpose of determining Free/Busy times.
|The idea is that we combine your Availability events (e.g., MWF 9am-5pm) with your other calendar(s) Busy events (Wednesday the 15th 10-11am and 2-4pm) to determine what time you can meet (Wednesday the 15th 9am-10am, 11am-2pm, 4pm-5pm). And, do the same for all invitees.||
9a - 5p Available MWF
10a - 11a Busy (Google)
2p - 4p Busy (Google)
Select thebutton to show registered calendars. To add a new calendar, select the calendar type, provide login / password information appropriate to the calendar type. Select which calendar(s) from that account you'd like to conect and continue.
To remove a calendar connection, click the Delete icon associated with that calendar.
We do not update your calendar. For most calendar types, we only have read-access, and of that, we can read busy times only—not the subject of your event, other attendees or any attachments. Events may get added to your calendar through receipt of emails: we'll send emails on meeting changes, and your email application will probably automatically add / update your external calendar.
Detailed Calendar Instructions
We support Google, Apple iCloud, and Microsoft Outlook calendars. For other calendar types, you can continue to use Availability events as described above.
Once logged in, you will be presented with the set of calendars associated with this account. Calendars which you have already connected will not be selectable. (To remove access, simple click the icon on the main page.)
The connection with Google provides read-only access, and we're able to see times only. We do not need, and do not receive any specific information about the events on Google Calendar.
button, you will be
presented with a Google Login popup. On your first login, you may be prompted to grant
permission via a popup. Select "Allow" and continue.
- Apple iCloud
You'll enter your Apple ID and an app-specific password Once logged in, you will be presented with the set of calendars associated with this account. Calendars which you have already connected will not be selectable. (To remove access, simple click the icon on the main page.)
See iCloud Passwords for details about app-specific passwords.
The connection with Apple iCloud provides read/write access, but we do not write to the any iCloud calendars. The app-specific password also enables the platform to read information about meetings such as subject and attendees, but this information is of no use to us and is ignored and discarded without reading or logging.
button, you will be
presented with an iCloud account selection popup. If you have already provided Apple ID credentials, your account(s)
will be listed. Otherwise, select Add account.
- Microsoft Outlook Calendar
Once logged in, you will be presented with a set of calendars associated with this account. Calendars which you have already connected will not be selectable. (To remove access, simple click the icon on the main page.)
The connection with Microsoft provides read-only access, and we're able to read events to get scheduling information. We do not need, and do not receive any specific information about the events from Microsoft. The "Maintain access" permission allows us to retrieve your scheduling while you're not online.
You can revoke these permissions by visiting you Microsoft Consent page.
button, you will be
presented with an Microsoft login popup. On your first login, you may be prompted to grant access permission
via a popup. Select "Yes" and continue.
- Calendar Synchronization
- Google Calendar Re-Authentication
- iCloud Calendar Re-Authentication
- Microsoft Calendar Re-Authentication
- All Users Category
- Sessions Category
- Calendar Category